Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SIRWINV003A Mapping and Delivery Guide
Monitor inventory capacity to meet demand

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency SIRWINV003A - Monitor inventory capacity to meet demand
Description This unit describes the performance outcomes, skills and knowledge required to manage business systems inventory required by a business to meet operational and customer requirements.
Employability Skills The required outcomes described in this unit contain applicable facets of employability skills. The Employability Skills Summary of the qualification in which this unit is packaged will assist in identifying employability skills requirements.
Learning Outcomes and Application This unit focuses on managing and monitoring inventory procedures and documentation for the receipt, dispatch and secure storage of goods. It involves utilising business systems to monitor inventory levels, storage, movement and reorder cycles and coordinate stock movement to ensure that inventory is available to meet business needs.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Nil
Competency Field Inventory
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Monitor receipt and dispatch of goods.
  • Determine responsibility for receipt and dispatch of products accurately.
  • Implement business policy and procedures in regard to receipt, dispatch and secure storage of products.
  • Observe staff functions to ensure business procedures are followed and documentation is completed correctly.
  • Implement business procedures to ensure products are inspected for quantity and quality on receipt.
  • Act upon variations to quantity and quality of delivered products according to business policy.
  • Supervise safe handling and storage of products according to business policy.
       
Element: Maintain stock records.
  • Monitor stock levels and maintain at required levels.
  • Maintain, monitor and adjust stock reorder cycles as required.
  • Inform team members of their individual responsibilities in regard to recording of stock.
  • Maintain stock storage and movement records according to business policy.
  • Record stock discrepancies and follow procedures according to business policy.
  • Monitor stock performance and identify and report fast and slow selling items according to business policy.
       
Element: Ensure inventory is on hand.
  • Coordinate deliveries to meet inventory demand.
  • Match logistics of delivery to inventory supply requirements.
       
Element: Coordinate stocktake or cyclical count.
  • Interpret policy and procedures in regard to stocktaking and cyclical counts and explain to team members.
  • Roster staff according to allocated budget and time constraints.
  • Allocate stocktaking tasks to individual team members.
  • Provide team members with clear directions for the performance of each task.
  • Allocate team members to ensure effective use of staff resources to complete task.
  • Produce accurate reports for management on stocktake data, including discrepancies.
       
Element: Identify stock losses.
  • Identify and record losses and assess against potential loss forecast on a regular basis.
  • Identify avoidable losses and establish reason.
  • Recommend and implement possible solutions for stock losses.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

consistently manages and monitors staff implementation of inventory procedures and documentation for the receipt, dispatch and secure storage of goods

utilises relevant business systems to accurately monitor inventory levels, storage, movement and reorder cycles on a regular basis

competently organises and coordinates stock movement to ensure that inventory is available to meet business needs

completes relevant business documentation accurately, in a timely manner and in agreed format as required

competently organises and coordinates stocktakes and cyclical counts to monitor and review inventory levels, identify discrepancies and develop solutions to stock loss

Context of and specific resources for assessment

Assessment must ensure access to:

a wholesale work environment

relevant documentation, such as:

business policy and procedures manuals

OHS legislation and codes of practice

an inventory control system

relevant business technology

Methods of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of performance in the workplace

third-party reports from a supervisor

written or verbal questioning to assess knowledge and understanding.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended.

Assessing employability skills

Employability skills are integral to effective performance in the workplace and are broadly consistent across industry sectors. How these skills are applied varies between occupations and qualifications due to the different work functions and contexts.

Employability skills embedded in this unit should be assessed holistically in the context of the job role and with other relevant units that make up the skill set or qualification.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This section describes the essential skills and knowledge and their level, required for this unit.

The following skills must be assessed as part of this unit:

safe use of available business technology

application of standards applicable to inventory control

interpersonal communication skills

planning and prioritising work schedule

interpersonal communication skills to:

provide information to staff, including allocating tasks and providing clear directions through clear and direct communication

ask questions to identify and confirm requirements

share information

give instructions

use language and concepts appropriate to cultural differences

use and interpret non-verbal communication

literacy and numeracy skills in regard to:

reading and understanding a range of workplace documents

maintaining records

maintaining stock ordering and recording systems

mapping inventory demands

checking product labelling to ensure compliance

collecting, analysing and organising information

operations management and leadership skills.

The following knowledge must be assessed as part of this unit:

business policy and procedures with regard to:

stock control

stock replenishment and reordering

reporting of stock discrepancies and damage

receipt and dispatch of goods, including inspection for quality and quantity

identifying and recording stock losses

identifying and recording discrepancies

impact of business planning and sales forecasts on inventory

market trends and impact of special events of inventory

inter- and intra-business transfers

legislation and statutory requirements, including consumer law

industry codes of practice, including food handling codes

OHS legislation and codes of practice, including:

manual handling regulations and codes of practice

plant and equipment regulations

knowledge of organisation and referral mechanisms for facilitating inventory demand monitoring.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below.

Business policy and procedures may relate to:

procurement processes

merchandise and product range

pricing, labelling and packaging requirements

receipt and dispatch of goods

transport, handling and storage of goods

job roles and responsibilities

stocktaking and cyclical counts.

Documentation may include:

purchase requests and orders

invoices and payment requests

statements and petty cash vouchers

offer and contract documents

evaluation process documentation

records of authorised officers' decisions

corporate credit card transaction statements

records of supplier performance

financial statements

asset registers

records of conversation.

Safe handling and storage of goods may include:

storage in:

refrigeration

freezers

coolrooms

dry stores

product segregation

packaging products for storage

labelling of goods

stock rotation

optimum maintenance of storage areas, including:

cleanliness and sanitation

lighting

climate control

pest control

ventilation

disposal of damaged or spoiled goods

safe manual handling and lifting techniques

safe use of equipment, such as ladders and trolleys.

Safe handling and storage techniques may vary according to:

stock characteristics

OHS

industry codes of practice

Team members may:

come from a variety of social, cultural or ethnic backgrounds

vary in literacy and numeracy skills

vary in competencies.

Records may be:

manual

electronic

templated

Stock performance may vary according to:

customer demand

seasonal cycles

selling approaches

environmental factors

quality demands

advances in technology.

Reports for management may include:

financial reports

business documents

informal reports

stocktake reports.

Logistics may include:

phases or stages of the supply and distribution chain

timeframes

milestones

payment schedules

targets

outputs

infrastructural resources

levels of service.

Factors affecting staff roster may include:

varying levels of staff training

available or required staffing levels

routine or busy trading conditions

full-time, part-time, casual or contract staff

range of staff responsibilities

awards and agreements

budget allocation.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Determine responsibility for receipt and dispatch of products accurately. 
Implement business policy and procedures in regard to receipt, dispatch and secure storage of products. 
Observe staff functions to ensure business procedures are followed and documentation is completed correctly. 
Implement business procedures to ensure products are inspected for quantity and quality on receipt. 
Act upon variations to quantity and quality of delivered products according to business policy. 
Supervise safe handling and storage of products according to business policy. 
Monitor stock levels and maintain at required levels. 
Maintain, monitor and adjust stock reorder cycles as required. 
Inform team members of their individual responsibilities in regard to recording of stock. 
Maintain stock storage and movement records according to business policy. 
Record stock discrepancies and follow procedures according to business policy. 
Monitor stock performance and identify and report fast and slow selling items according to business policy. 
Coordinate deliveries to meet inventory demand. 
Match logistics of delivery to inventory supply requirements. 
Interpret policy and procedures in regard to stocktaking and cyclical counts and explain to team members. 
Roster staff according to allocated budget and time constraints. 
Allocate stocktaking tasks to individual team members. 
Provide team members with clear directions for the performance of each task. 
Allocate team members to ensure effective use of staff resources to complete task. 
Produce accurate reports for management on stocktake data, including discrepancies. 
Identify and record losses and assess against potential loss forecast on a regular basis. 
Identify avoidable losses and establish reason. 
Recommend and implement possible solutions for stock losses. 

Forms

Assessment Cover Sheet

SIRWINV003A - Monitor inventory capacity to meet demand
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

SIRWINV003A - Monitor inventory capacity to meet demand

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: